Free Towing Invoice Template & Generator
Invoice for tows, roadside assistance, and impound storage. Bill a hook-up fee plus mileage, add after-hours, winching, or daily storage lines, and download a professional PDF for the driver, insurer, or motor club.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Hook-up / base tow fee | 1 | $75.00 | $75.00 |
| Mileage (loaded, per mile) | 12 | $4.00 | $48.00 |
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What a towing invoice should itemize
Towing bills are often paid by a third party — an insurer, motor club, or fleet — so clarity matters. List a base hook-up fee, loaded mileage at your per-mile rate, and separate lines for winching, after-hours or holiday surcharges, and any daily storage or impound fees. Include the vehicle (year, make, VIN or plate), the pickup and drop-off locations, and the date and time of service.
Billing insurers and motor clubs
When a club or insurer pays, they need a clean, itemized invoice with the claim or dispatch number to process payment. Add a reference for that number, keep your rates consistent, and number invoices sequentially. Offering online payment for cash customers helps too: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
How to make a towing invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for towing work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with hook-up / base tow fee.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
What should a towing invoice include for an insurance claim?
Include the vehicle details (year, make, model, VIN or plate), pickup and destination addresses, date and time, an itemized breakdown of hook-up, mileage, and any storage or winching, plus the claim or dispatch number. Add that reference in the notes so the insurer can match and pay it.
How do towing companies charge for mileage?
Most charge a base hook-up fee plus a per-mile rate for loaded miles (some also bill enroute miles). Enter the base fee as one line and mileage as quantity times your per-mile rate; the total calculates automatically.