Free Notary Signing Agent Invoice Template & Generator
Invoice title companies, signing services, and lenders for loan signings and general notary work. Bill the signing fee plus travel, printing, and scanbacks, reference the borrower or file, and download a professional PDF.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Loan signing (refinance) | 1 | $125.00 | $125.00 |
| Printing (dual tray, per set) | 1 | $20.00 | $20.00 |
What a signing agent invoice should include
Signing services and title companies pay against a file, so include the borrower name or loan/file number, the signing date, and the location. Itemize the base signing fee, travel or trip fee, document printing (single or dual tray), scanbacks, and any wait time or reschedule fee. Clear references and itemization get you paid faster and reduce back-and-forth with the hiring party.
Getting paid by signing services and title companies
Many hiring companies pay on Net 30, so track your invoices and follow up on aging ones. Add the file or order number they gave you, keep sequential invoice numbers, and offer online payment where you deal directly with a client: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
Frequently asked questions
How do notary signing agents invoice a loan signing?
Add a line for the signing fee, then separate lines for travel, printing, and scanbacks as applicable. Reference the borrower name or loan/file number and the date, then download the PDF. Number each invoice for clean records.
Should a signing agent charge separately for printing and travel?
Often yes, especially for edocs printed dual-tray or long-distance travel. List printing and travel on their own lines so the title company sees the full breakdown; some agreements set these fees in advance.