Free Notary Signing Agent Invoice Template & Generator
Invoice title companies, signing services, and lenders for loan signings and general notary work. Bill the signing fee plus travel, printing, and scanbacks, reference the borrower or file, and download a professional PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Loan signing (refinance) | 1 | $125.00 | $125.00 |
| Printing (dual tray, per set) | 1 | $20.00 | $20.00 |
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What a signing agent invoice should include
Signing services and title companies pay against a file, so include the borrower name or loan/file number, the signing date, and the location. Itemize the base signing fee, travel or trip fee, document printing (single or dual tray), scanbacks, and any wait time or reschedule fee. Clear references and itemization get you paid faster and reduce back-and-forth with the hiring party.
Getting paid by signing services and title companies
Many hiring companies pay on Net 30, so track your invoices and follow up on aging ones. Add the file or order number they gave you, keep sequential invoice numbers, and offer online payment where you deal directly with a client: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
How to make a notary signing agent invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for notary signing agent work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with loan signing (refinance).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do notary signing agents invoice a loan signing?
Add a line for the signing fee, then separate lines for travel, printing, and scanbacks as applicable. Reference the borrower name or loan/file number and the date, then download the PDF. Number each invoice for clean records.
Should a signing agent charge separately for printing and travel?
Often yes, especially for edocs printed dual-tray or long-distance travel. List printing and travel on their own lines so the title company sees the full breakdown; some agreements set these fees in advance.