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Free Invoice Quote Generator
An invoice quote, also called a price quote or quotation, tells a prospective customer exactly what your work will cost before you start. Use the free quote generator on this page to build a clean, branded quote in minutes, then turn the accepted scope into an invoice. No signup is required to start; PDF downloads cost $2.29 per document, or are included with Unlimited.
Offer a firm price before the customer approves the work. Send it before the job, sale, or invoice.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
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Quote rules by jurisdiction
Each figure below is taken from the tax authority or statute that sets it, and links to the official page it came from so you can check it yourself.
Statutory late payment interest and compensation on overdue commercial invoices
Covers statutory interest and fixed recovery compensation that a business may charge on an overdue business-to-business commercial invoice in the United Kingdom and under the EU late payment Directive, plus the separate US federal Prompt Payment Act rate that applies only to US federal agencies paying their vendors; it does not cover US state-level commercial interest limits, consumer debts, or contractually agreed interest rates that override the statutory default.
| Jurisdiction | Statutory interest rate | Fixed compensation | Governing law | Source |
|---|---|---|---|---|
| Jurisdiction United Kingdom | Statutory interest rate Bank of England base rate + 8 percentage points (Bank Rate 3.75% as at 2026-09-15, unchanged since 18 December 2025, giving 11.75%) | Fixed compensation £40 for debts up to £999.99; £70 for £1,000 to £9,999.99; £100 for £10,000 or more | Governing law Late Payment of Commercial Debts (Interest) Act 1998 — fixed sum under s.5A; rate of statutory interest set by order under s.6 | Source GOV.UK (UK Government)Late commercial payments: charging interest and debt recovery — Claim debt recovery costs on late payments · No effective date stated on the page; bands unchanged in the Act as amended. Bank of England Bank Rate of 3.75% was held at the 30 July 2026 MPC announcement. |
| Jurisdiction United Kingdom (statutory text) | Statutory interest rate Set by order of the Secretary of State under s.6 of the Act | Fixed compensation £40 for a debt under £1,000; £70 for £1,000 or more but under £10,000; £100 for £10,000 or more | Governing law Late Payment of Commercial Debts (Interest) Act 1998, s.5A | Source The National Archives / legislation.gov.uk (UK Government)Late Payment of Commercial Debts (Interest) Act 1998, section 5A (Compensation arising out of late payment) · Section 5A as amended; no separate effective date shown on the fetched section page. |
| Jurisdiction European Union | Statutory interest rate Reference rate + at least 8 percentage points (minimum harmonised floor; each Member State sets the national rate) | Fixed compensation Minimum EUR 40 fixed sum, plus reasonable recovery costs above that sum | Governing law Directive 2011/7/EU, Articles 2(6) and 6 | Source Publications Office of the European Union (EUR-Lex)Directive 2011/7/EU of the European Parliament and of the Council of 16 February 2011 on combating late payment in commercial transactions (recast) · Directive 2011/7/EU of 16 February 2011; no amendment date captured on the fetched consolidated text. |
| Jurisdiction United States — federal government payments only | Statutory interest rate 4.75% for 1 July 2026 through 31 December 2026 (set semi-annually by Treasury) | Fixed compensation None — no fixed compensation sum; interest penalty only | Governing law Prompt Payment Act (31 U.S.C. ch. 39), administered by the Bureau of the Fiscal Service | Source Bureau of the Fiscal Service, U.S. Department of the TreasuryPrompt Payment: Interest Rates · Effective 1 July 2026 through 31 December 2026. Prior period Jan-26 through Jun-26 was 4.125%. |
| Jurisdiction United States — private commercial (B2B) | Statutory interest rate No federal statutory late-payment interest rate; the Prompt Payment Act sets rates only for payments made by Federal agencies | Fixed compensation No federal fixed compensation sum | Governing law Outside the scope of the Prompt Payment Act (31 U.S.C. ch. 39); no federal equivalent | Source |
Figures confirmed against the linked official sources on . Thresholds and rates change, so check the source before relying on a figure for filing or a legal deadline. Invoity generates documents and does not provide tax, legal or accounting advice.
- The two United Kingdom rows describe the same entitlement from two primary sources (GOV.UK guidance and the Act itself) and must not be read as two separate charges. If the table is published with one UK row, use the GOV.UK row and cite legislation.gov.uk alongside it.
- The UK figure of 11.75% is arithmetic (Bank of England base rate 3.75% + 8 percentage points). That combined number does not appear on any government page; only the formula and the base rate were verified. GOV.UK does not state which date's base rate governs a given six-month period, so the applicable base rate for a specific invoice should be confirmed before it is charged.
- The Bank of England base rate changes at MPC meetings and the UK figure will go stale without warning. Verified at 3.75% on 2026-09-15, held at the announcement published 30 July 2026.
- Directive 2011/7/EU is not directly enforceable against a debtor. It sets minimum standards that each EU Member State transposes into national law, and national rates and compensation amounts may be higher than the reference rate + 8 pp and EUR 40 floors. Businesses must apply their own Member State's implementing law, not the Directive itself.
- No numeric value for the EU 'reference rate' (the ECB main refinancing operations rate) was fetched in this session, so no headline EU percentage is published in this table. The reference rate is also reset half-yearly under the Directive.
- The US Prompt Payment rate of 4.75% applies ONLY to late payments by US federal agencies to their vendors and contractors. It is not a rate a business may charge another business on a private invoice. It expires 31 December 2026 and is reset semi-annually.
- There is no verified US row for private business-to-business late payment interest. That row was marked unverified and should be dropped. In the United States, commercial interest limits are a matter of state law and vary by state; no state rates were verified from official state sources in this session, and none should be published without individual verification.
- All values were verified on 2026-09-15. Statutory rates, bands and reference rates change on their own schedules. Re-verify every figure against the cited URL before relying on it for an actual invoice, and do not treat this table as legal advice.
Why quote speed wins deals: the response-time numbers
Speed wins quotes: the faster you send a price and follow up, the more deals you close. A 2011 Harvard Business Review study of online sales leads (Oldroyd, McElheran, and Elkington) found that firms contacting a prospect within an hour were nearly seven times more likely to qualify that lead than firms that waited even one hour longer. The related 2007 MIT Lead Response Management study, led by James Oldroyd, found you are 100 times more likely to reach a lead in the first five minutes than after 30 minutes. And buyers reward early movers: in the 6sense 2023 B2B Buyer Experience Report, 84% of buyers said the first vendor they contacted ultimately won the deal. The takeaway for US service businesses: quote fast, quote clearly, and follow up the same day.
What a quote is and when to use it
A quote is a written offer to a prospective customer that states the price for specific work before any of it begins. Freelancers, contractors and small businesses send a quote when a client asks "how much will this cost?" and you can commit to a firm number. It is most useful for clearly defined jobs: a logo design package, a kitchen remodel, a wedding shoot, a one-time cleaning. Send a quote during the sales stage, while you are still winning the work. A good quote often includes how long the price stays valid (for example, 30 days), so material or labor costs that change later do not lock you into an outdated number. Once the customer accepts, the quote becomes the basis for the job and, eventually, the invoice.
What to include in a quote
A complete quote leaves no room for confusion. Add your business name, address, phone, email and your EIN or Tax ID if you have one, plus the customer's name and contact details. Give the quote a unique number and an issue date, and state how long the price is valid. The core is the line items: a short description of each service or product, the quantity or hours, the unit rate and the line total. Show the subtotal, any applicable sales tax, optional discounts, and a bold grand total in USD. Spell out what the price covers and what it does not, your payment terms, accepted methods (ACH, card, check, Zelle), and any deposit required to book. A clear scope note and validity date are what turn a quote into an accepted job rather than a back-and-forth.
How a quote differs from an invoice or receipt
All three are part of the same job, but they happen at different moments. A quote comes first, before any work begins: it is a non-binding price offer that says "here is what this will cost." It does not request payment and is not a tax record. An invoice comes after the work is agreed or completed: it is a formal request for payment with a due date, payment terms and a balance owed. A receipt comes last, once the customer has paid: it confirms money changed hands and serves as proof of the transaction for both sides. In short, a quote proposes a price, an invoice demands payment, and a receipt acknowledges payment received. Many businesses simply convert an accepted quote into an invoice, reusing the same line items so nothing is retyped.
How to create a quote free on this page
You can build a professional quote right here, free and without an account. Start in the editor above: enter your business details and Tax ID, add the customer's name and contact info, and let the quote number and date fill in automatically. Add a line item for each service or product with a description, quantity and rate, and the subtotal, sales tax and grand total calculate themselves as you type, so there are no math slips. Set a validity date, note your deposit and payment terms, upload your logo and pick an accent color and layout to match your brand. When it looks right, download a crisp PDF to email or print. Save the format and reuse it for the next customer, just updating the line items and quote number.
Frequently asked questions
Is a quote legally binding?
A quote is generally an offer, not a binding contract, until the customer accepts it in writing or you both sign an agreement. Once accepted, it sets the agreed scope and price, so honor it. To protect yourself, state a validity date (such as 30 days) and a short scope note, so you are not held to a price after your costs change or the job expands.
What is the difference between a quote and an estimate?
A quote is a firm price you commit to for clearly defined work, so the customer knows the exact cost upfront. An estimate is an educated approximation for jobs where the final scope is uncertain, like open-ended repairs, and the actual total may land higher or lower. Use a quote when you can pin the number down, and an estimate when you genuinely cannot.
Should I include sales tax on a quote?
If the work or products will be taxable in your state, show sales tax on the quote so the customer sees the real total they will pay, not just the pre-tax price. Hiding tax until the invoice is the fastest way to create a dispute. Rules vary by state and by whether you sell services or goods, so confirm your obligations with your state tax authority.
How do I turn an accepted quote into an invoice?
Once the customer accepts, you reuse the same line items, quantities and rates on an invoice, then add a due date, payment terms and an invoice number. On this page you can build the invoice from the identical details so nothing is retyped. If you collected a deposit, show it as a credited line so the balance due is accurate.
Do I need to sign up to create a quote here?
No. You can fill in your quote, see the live preview with automatic totals, choose any of the 12 layouts, and download a PDF without creating an account. PDF downloads cost $2.29 per document, or are included with Unlimited.
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