Free Delivery Note Generator

What a delivery note is and when to use it

A delivery note is a document that accompanies a shipment and lists the goods being delivered, item by item, with quantities but no prices. It tells the recipient exactly what to expect in the box and gives both sides a record that the order was fulfilled. US freelancers, contractors and small businesses use delivery notes whenever physical goods change hands: shipping a product order, dropping off materials at a job site, or handing over equipment. The recipient signs or checks it against what actually arrived, so any shortage or damage is caught immediately. Because it carries no pricing, a delivery note is safe to share with warehouse staff, drivers, or anyone who handles the goods but should not see your billing details.

What to include on a delivery note

A complete delivery note has a clear header reading "Delivery Note" plus a unique delivery note number and the date. Add your business name, address and contact details as the sender, then the recipient's name and full shipping address. List each item delivered with a short description, a SKU or product code if you use one, and the quantity shipped. Reference the related purchase order or invoice number so the delivery can be matched to the original order. Leave space for the carrier or tracking number, the number of packages, and any handling notes. Finish with a signature and date line so the recipient can confirm receipt. You generally do not show unit prices, sales tax, or totals, though your EIN or Tax ID can appear in the sender block.

How it differs from an invoice or receipt

All three documents support a sale, but they do different jobs. A delivery note proves what physically arrived and focuses on items and quantities, deliberately leaving out prices, sales tax and totals. An invoice is a request for payment: it repeats the items but adds unit prices, any sales tax, and the total amount due in USD, plus payment terms and your Tax ID or EIN. A receipt confirms that payment has already been made and serves as the buyer's proof of purchase. In practice, the delivery note travels with the goods, the invoice follows to collect payment, and the receipt closes the transaction. Keeping them separate lets shipping and warehouse staff handle deliveries without ever seeing your pricing or billing information.

How to create a delivery note free on this page

You can build a delivery note here for free, with no signup and no software to install. Start by entering your business name, address and contact details, then add the recipient and their shipping address. Add a line for each item with a description, optional SKU or product code, and the quantity delivered. The generator assigns space for a delivery note number, date, and a reference to the related order or invoice. Add a carrier or tracking number and any handling notes if you need them. The live preview updates as you type, so you can check the layout before you finish. When the delivery note looks right, download it as a clean PDF to print and ship with the goods or email to your customer.

What is a delivery note used for?

A delivery note travels with a shipment and lists the goods being delivered with their quantities. It lets the recipient check that everything in the order actually arrived and gives both parties a signed record of the delivery. Because it shows no prices, it is safe to share with drivers and warehouse staff who handle the goods.

Is a delivery note the same as an invoice?

No. A delivery note lists items and quantities only, with no prices, sales tax or totals, and confirms what was physically delivered. An invoice repeats those items but adds unit prices, any sales tax, and the total amount due in USD, plus payment terms. The delivery note ships with the goods; the invoice follows to request payment.

Do I need to include prices on a delivery note?

Usually no. A delivery note is meant to confirm what goods were delivered, so it focuses on item descriptions and quantities and leaves out unit prices, sales tax and totals. Keeping prices off the document means you can hand it to shipping or warehouse staff without exposing your billing details. Pricing belongs on the separate invoice instead.

How do I make a delivery note for free?

Use the generator on this page. Enter your business details and the recipient's shipping address, then add a line for each item with its description and quantity. A live preview shows the finished layout as you type. When it looks right, download it as a PDF to print or email. There is no signup and no cost.

Should a delivery note be signed?

It is good practice. Including a signature and date line lets the recipient confirm in writing that the goods arrived as listed. A signed delivery note becomes your proof of delivery, which helps resolve disputes over missing or damaged items. Many businesses keep a signed copy and give the customer one for their own records.