Free Yoga Instructor Invoice Template & Generator
Invoice studios, gyms, and private clients for classes, private sessions, and workshops. Bill per class, per hour, or as a package, note the dates, and download a clean, professional PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Group class (per class) | 8 | $60.00 | $480.00 |
| Private session (per hour) | 2 | $90.00 | $180.00 |
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Invoicing studios and private clients
When you contract with a studio or gym, bill the classes you taught with the date and rate per class, and reference the pay period. For private clients, bill per session or sell a package of sessions up front. Keep group-class and private rates on separate lines so each engagement is clear, and note any workshop or event separately.
Packages and getting paid on time
Selling packages (a block of private sessions) improves your cash flow and client commitment. Add the package as one line and track sessions used. Set simple terms with studios and offer online payment to private clients: invoices with convenient online payment get paid up to twice as fast, per Xero (2024). Number invoices sequentially.
How to make a yoga instructor invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for yoga instructor work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with group class (per class).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do I invoice a studio for classes taught?
Add a line for the classes with the count as quantity and your per-class rate, note the pay period and dates, then download the PDF. Add private sessions or workshops on separate lines if applicable, and number each invoice.
How should a yoga instructor invoice a session package?
Add one line for the package (e.g. "10-session private package") at its total price and note how many sessions are included. Bill it up front, then track sessions as they are used. Preview free and download the PDF.