Free E-commerce Store Invoice Template & Generator
Create an invoice for online orders, wholesale accounts, preorders, or manual sales with products, variants, shipping, discounts, tax, and payment status.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Online product units | 3 | $68.00 | $204.00 |
| Shipping and handling | 1 | $9.95 | $9.95 |
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Order-level e-commerce invoices
Include the store, customer, billing and shipping details, order and invoice numbers, order date, SKU, product, variant, quantity, price, discount, shipping, tax, and total. If the order is already paid, use the payment fields or a sales receipt rather than leaving a balance due by mistake.
Preorders, split shipments, and refunds
For preorders, state the expected fulfillment and payment schedule. When an order ships in parts, make clear which quantities the invoice covers. Returns, shortages, and price adjustments should be documented with a credit note or refund record so the original sale remains traceable.
How to make an e-commerce store invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for e-commerce store work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with online product units.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
Does an online store need an invoice for every order?
The requirement and customer expectation vary, but a clear invoice or sales receipt is useful for B2B, wholesale, manual, preorder, and customer-requested transactions.
How should shipping appear on an e-commerce invoice?
Show shipping and handling as separate lines or totals, identify the shipment when useful, and apply tax according to the rules relevant to the sale.