Free Paralegal Invoice Template & Generator
Bill attorneys and firms for contract paralegal research, drafting, discovery support, filing preparation, and project work by matter and period.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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Create & preview free. Watermark-free PDF: $4.99 USD. No subscription required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Legal research and drafting hours | 18 | $65.00 | $1,170.00 |
| Discovery document organization | 8 | $55.00 | $440.00 |
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Matter-based paralegal invoices
Identify the hiring attorney or firm, matter or internal code, billing period, task category, hours, and agreed rate. Use descriptions that are specific enough for review without disclosing unnecessary confidential information. Keep filing costs or other approved expenses separate.
Time records and approval
Match the increments, task codes, caps, and submission format in the engagement. Attach a detailed time report when required. Work outside the agreed scope or budget should carry written approval before it is invoiced.
How to make a paralegal invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for paralegal work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with legal research and drafting hours.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How does a freelance paralegal invoice a law firm?
List the firm and matter, covered period, approved tasks, hours, contracted rate, expenses, invoice number, and payment terms.
Should client names appear on a paralegal invoice?
Use the matter reference required by the hiring firm and avoid unnecessary confidential information. Follow the engagement and the firm billing rules.