Free Project Manager Invoice Template & Generator
Bill clients for project planning, coordination, reporting, meetings, risk management, and delivery support by hour, milestone, or retainer.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Project management hours | 32 | $125.00 | $4,000.00 |
| Executive status report | 1 | $450.00 | $450.00 |
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Tasks, periods, and project references
Identify the project, contract or SOW, billing period, workstream, hours or milestone, and contracted rate. Separate project management from specialist delivery work so the client sees coordination, governance, reporting, and risk-control value rather than one generic service line.
Retainers and approved project changes
For a monthly retainer, name the covered period and included capacity. Track approved overages or added workstreams separately. Corporate clients may require a PO, cost code, timesheet, or milestone acceptance, so match their submission rules before the invoice enters accounts payable.
How to make a project manager invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for project manager work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with project management hours.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How should a project manager invoice monthly work?
List the covered month, project, included retainer or hours, key workstreams, approved overages, expenses, due date, and client reference.
Can status reporting be a separate line?
Yes when it is a distinct deliverable or fee in the agreement. Otherwise include it within the project-management service description.