Free Mediator Invoice Template & Generator
Invoice parties, counsel, or organizations for mediation preparation, session time, administration, travel, and approved expenses.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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Create & preview free. Watermark-free PDF: $4.99 USD. No subscription required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Mediation session hours | 6 | $350.00 | $2,100.00 |
| Preparation and document review | 2 | $275.00 | $550.00 |
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Clear allocation across parties
Reference the mediation or matter without adding sensitive dispute details. State the session date, preparation, session hours, administration, travel, and agreed rate. When fees are split, create a clear invoice for each payer or show the allocation and payments without exposing another party account unnecessarily.
Deposits, cancellation, and overtime
Many mediators collect a retainer before the session. Apply it visibly and bill additional time at the agreed rate. Cancellation, postponement, and overtime fees should follow the signed mediation terms, with the applicable date and authorization documented.
How to make a mediator invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for mediator work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with mediation session hours.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How should mediation fees be split on invoices?
Follow the mediation agreement. Send each payer a clear invoice for their share or state the agreed allocation while limiting unnecessary information about other parties.
How is a mediation retainer shown?
List the session and fees, then apply the retainer as an amount already paid and show any refund or remaining balance.