Free Nonprofit Invoice Template & Generator
Invoice organizations and participants for program fees, services, sponsorship packages, facility use, merchandise, or reimbursable costs.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Program participation fee | 1 | $450.00 | $450.00 |
| Event sponsorship package | 1 | $1,500.00 | $1,500.00 |
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Invoices are not donation receipts
Use an invoice when the nonprofit is requesting payment for a service, program, sponsorship benefit, facility rental, or product. A donation acknowledgment serves a different purpose. Identify the organization, customer or sponsor, agreement, deliverables, fees, and payment terms without implying a tax deduction.
Restricted funds and sponsorship value
If the payment relates to a restricted program or grant cost share, include the project reference required by the payer. Sponsorship invoices should name the package and benefits. When part of a payment may be a charitable contribution, use accurate acknowledgment language separately and obtain appropriate tax guidance.
How to make a nonprofit invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for nonprofit work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with program participation fee.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
Can a nonprofit send an invoice?
Yes. Nonprofits can invoice for program fees, services, sponsorship packages, rentals, products, reimbursements, and other amounts owed.
Is a nonprofit invoice a donation receipt?
No. An invoice requests payment. A donation acknowledgment records a contribution and may require separate information about goods or services provided.