Free Manufacturer Invoice Template & Generator
Invoice manufactured goods with part numbers, revisions, units, lots, tooling, freight, and customer PO references ready for three-way matching.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Manufactured units, Part A-104 Rev C | 500 | $24.50 | $12,250.00 |
| One-time tooling charge | 1 | $2,850.00 | $2,850.00 |
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Production-ready invoice lines
Reference the customer PO, release, order, shipment, and delivery note. Each line should carry the customer or supplier part number, revision, description, unit, quantity, unit price, and lot or serial when required. Keep tooling, nonrecurring engineering, samples, and production units separate.
Freight, quality records, and matching
State the Incoterm or freight responsibility and identify freight as prepaid, collect, or billed. Reference certificates or inspection records without replacing them. Accurate PO and receiving references help the customer complete three-way matching and prevent an otherwise correct invoice from being held.
How to make a manufacturer invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for manufacturer work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with manufactured units, part a-104 rev c.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
What should a manufacturing invoice line include?
Include the part number, revision, description, unit, shipped quantity, unit price, and any lot, serial, release, or PO reference required by the buyer.
How should tooling be invoiced?
Put tooling or nonrecurring engineering on its own line and reference the approved PO or milestone, rather than blending it into the production unit price.