Free Wholesaler Invoice Template & Generator
Bill business buyers for wholesale products with SKUs, case packs, quantities, discounts, freight, taxes, and delivery references clearly organized.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wholesale product cases | 24 | $138.00 | $3,312.00 |
| Freight charge | 1 | $245.00 | $245.00 |
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Case packs, units, and buyer references
Identify the buyer PO, seller order, shipment, and delivery note. State SKU, description, case pack, ordered or shipped unit, quantity, unit price, and discount. Using the same unit as the PO prevents a case price from being mistaken for an each price.
Backorders, freight, and credits
Invoice only the quantities shipped or otherwise billable under the agreement. Keep backorders visible in the order record, not as charged lines. Show freight, fuel, tax, resale status, and payment terms clearly, and issue a credit note for shortages, returns, or pricing corrections.
How to make a wholesaler invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for wholesaler work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with wholesale product cases.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do wholesalers show case packs on invoices?
List the SKU, pack size, number of cases or units, price for that exact unit, discount, and extended amount so the buyer can match the PO.
Should backordered goods be invoiced?
Normally invoice shipped or otherwise contractually billable quantities. Keep backordered items on the order and invoice them when fulfilled unless the agreement says otherwise.