Free Architect Invoice Template & Generator
Invoice clients for programming, schematic design, design development, construction documents, and administration. Reference the project and phase, itemize additional services, and export a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Schematic design phase | 1 | $4,800.00 | $4,800.00 |
| Additional coordination hours | 6 | $185.00 | $1,110.00 |
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How architects should structure an invoice
Match the invoice to the compensation method in the agreement: fixed fees by phase, hourly additional services, or a percentage of the construction cost. Reference the project number, agreement, billing period, and completed phase. Show prior billed amounts or reimbursable expenses separately when the client needs a project-to-date view.
Phase approvals, consultants, and reimbursables
Invoice a design phase when the agreement says it is billable, and identify any milestone or deliverable sent for review. Separate consultant pass-through costs, printing, permit support, travel, and approved additional services. Corporate and institutional clients may also require a PO number and specific portal submission.
Frequently asked questions
How do architects invoice by project phase?
Create one line for each billable phase or current percentage of the phase, name the project and agreement, and show any additional services or reimbursable expenses separately.
Should consultant costs appear on an architect invoice?
Yes when the agreement makes them reimbursable or part of your fee. Identify the consultant discipline and billing period, and apply only the markup allowed by the agreement.