Free Architect Invoice Template & Generator
Invoice clients for programming, schematic design, design development, construction documents, and administration. Reference the project and phase, itemize additional services, and export a polished PDF.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
One-time payment · No subscription
Create & preview free. Watermark-free PDF: $4.99 USD. No subscription required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Schematic design phase | 1 | $4,800.00 | $4,800.00 |
| Additional coordination hours | 6 | $185.00 | $1,110.00 |
One-time payment · No subscription
How architects should structure an invoice
Match the invoice to the compensation method in the agreement: fixed fees by phase, hourly additional services, or a percentage of the construction cost. Reference the project number, agreement, billing period, and completed phase. Show prior billed amounts or reimbursable expenses separately when the client needs a project-to-date view.
Phase approvals, consultants, and reimbursables
Invoice a design phase when the agreement says it is billable, and identify any milestone or deliverable sent for review. Separate consultant pass-through costs, printing, permit support, travel, and approved additional services. Corporate and institutional clients may also require a PO number and specific portal submission.
How to make an architect invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for architect work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with schematic design phase.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do architects invoice by project phase?
Create one line for each billable phase or current percentage of the phase, name the project and agreement, and show any additional services or reimbursable expenses separately.
Should consultant costs appear on an architect invoice?
Yes when the agreement makes them reimbursable or part of your fee. Identify the consultant discipline and billing period, and apply only the markup allowed by the agreement.