Free Warehouse Invoice Template & Generator
Bill storage and fulfillment clients for receiving, pallet or bin storage, handling, pick and pack, materials, and special projects.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Pallet storage, monthly | 45 | $22.00 | $990.00 |
| Pick and pack orders | 180 | $2.75 | $495.00 |
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Warehouse units that customers can audit
State the facility, client account, billing period, and unit used for every service. Separate inbound receiving, pallet or bin storage, moves, picks, packs, cartons, labels, returns, cycle counts, and special projects. If minimums apply, show the calculated activity and the minimum as agreed.
Supporting activity and rate cards
Attach a transaction summary when invoice lines aggregate hundreds of orders or units. Match the contract rate card and billing unit exactly, including rounding rules and free-storage periods. Identify pass-through postage or carrier charges separately from warehouse service fees.
How to make a warehouse invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for warehouse work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with pallet storage, monthly.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do warehouses invoice pallet storage?
Use the agreed pallet-day, pallet-week, or monthly pallet count as the quantity, state the billing period and facility, and apply the contract rate.
Should postage be included in pick and pack?
Usually it is clearer to show carrier postage or freight separately from the warehouse pick, pack, packaging, and handling fees.