Free Freight Broker Invoice Template & Generator
Bill shippers for arranged freight with the load, lane, equipment, pickup and delivery references, linehaul, fuel, and accessorials clearly shown.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
One-time payment · No subscription
Create & preview free. Watermark-free PDF: $4.99 USD. No subscription required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Brokered freight linehaul | 1 | $2,850.00 | $2,850.00 |
| Fuel surcharge | 1 | $485.00 | $485.00 |
One-time payment · No subscription
Load-level freight broker invoices
Include your load number, customer reference, BOL or shipment number, origin, destination, pickup and delivery dates, equipment, and agreed rate. Separate linehaul, fuel, detention, layover, lumper, stop-off, or other approved accessorials so the shipper can match the invoice to the rate confirmation.
Proof of delivery and accessorial approval
Attach or reference the signed proof of delivery when required. Every accessorial should point to the event and written approval or supporting receipt. Verify the customer PO and submission channel before sending, because missing references can restart the payment clock.
How to make a freight broker invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for freight broker work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with brokered freight linehaul.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
What should a freight broker invoice include?
Include the load, BOL or shipment, origin, destination, pickup and delivery dates, linehaul, fuel, approved accessorials, POD reference, and payment terms.
How should detention be invoiced?
Use a separate line with the approved hours and rate, then reference the arrival, release, documentation, and customer authorization.