Free Property Manager Invoice Template & Generator
Invoice property owners for monthly management, leasing, inspections, coordination, and approved expenses. Keep each property and fee category easy to reconcile.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly property management fee | 1 | $425.00 | $425.00 |
| Maintenance coordination fee | 1 | $85.00 | $85.00 |
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Owner-ready property management invoices
Identify the property, owner account, covered month, and management agreement. Separate recurring management fees from leasing fees, inspection charges, project coordination, notices, and reimbursable vendor expenses. When one owner has several properties, use clear property-level lines instead of one unexplained total.
Reimbursements and owner statements
An invoice requests payment for your fees or reimbursements; an owner statement reports money collected and spent. Keep the two records distinct even when delivered together. Reference vendor bills and approvals for pass-through repairs, and avoid charging a markup unless the agreement permits it.
How to make a property manager invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for property manager work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with monthly property management fee.
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
What should a property manager put on an invoice?
Include the property, billing month, management or leasing fee, approved coordination charges, reimbursable expenses, due date, and agreement or owner-account reference.
Is a property management invoice the same as an owner statement?
No. The invoice requests payment for management fees or expenses; the owner statement summarizes property income, disbursements, and balances.