Free Personal Chef Invoice Template & Generator
Invoice clients for weekly meal prep, private dinners, and events. Bill your service fee plus groceries, itemize per session or event, and download a clean, professional PDF or receipt.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly meal prep (per session) | 4 | $250.00 | $1,000.00 |
| Groceries (reimbursement) | 1 | $180.00 | $180.00 |
Billing your fee and groceries separately
Personal chefs usually charge a service fee per session or event and pass groceries through at cost. Keep your fee on one line and groceries on another (with receipts noted) so the client sees exactly what is service versus food cost. For private dinners, price per guest or a flat event rate, and add lines for extra courses, staffing, or rentals.
Packages, deposits, and events
Recurring meal-prep clients are best billed weekly or monthly, while private events often take a deposit up front with the balance after. List the deposit as a credit, note the date and menu, and make paying easy: invoices with convenient online payment get paid up to twice as fast, per Xero (2024). Keep sequential invoice numbers.
Frequently asked questions
How do I invoice for personal chef groceries?
Add a separate line for groceries at cost (note that receipts are available) so it is clear the food is a pass-through and not part of your service fee. Keep your session or event fee on its own line. Totals calculate automatically.
Should a personal chef charge sales tax?
It depends on your state and whether prepared food or personal services are taxable there. Retail food or certain catering can be taxable. Check your state revenue department and apply a tax rate in the editor if required.