Free Excavation Invoice Template & Generator
Invoice for digging, grading, trenching, and site prep. Bill by the hour, by the load, or by the job, itemize equipment and hauling, track the deposit, and download a professional PDF.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Excavator + operator (per hour) | 8 | $175.00 | $1,400.00 |
| Haul-away (per load) | 3 | $120.00 | $360.00 |
How to bill excavation work
Excavation is billed by the hour (machine plus operator), by the load for hauling, or as a flat job price. State the method, itemize each machine, hauling, and any materials like gravel or fill, and note the site address. Because fuel and equipment costs are heavy, many contractors collect a deposit — list it as a credit against the total.
Deposits, disposal, and getting paid
Fuel, disposal fees, and equipment mobilization hit before the job wraps, so a deposit and clear progress billing protect your cash flow. Send the invoice promptly on completion, reference the estimate the client approved, and offer online payment: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
Frequently asked questions
How do I invoice excavation by the hour?
Enter the hours as the quantity and your hourly rate for the machine and operator; the total calculates automatically. Add separate lines for hauling by the load, materials, and disposal, and enter any deposit as a credit. Download the PDF.
Should excavation invoices include disposal or dump fees?
Yes — dump and disposal fees are real costs, so list them on their own line (per load or actual cost). This keeps the invoice transparent and ensures you recover the fees you paid.