Free Home Inspector Invoice Template & Generator
Invoice buyers, sellers, and agents for home inspections. Bill the base inspection by square footage or flat rate, add ancillary services like radon or termite, note the property, and download a professional PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Home inspection (up to 2,000 sq ft) | 1 | $400.00 | $400.00 |
| Radon test | 1 | $150.00 | $150.00 |
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What a home inspection invoice should include
Base the inspection fee on the home size or a flat rate, then add separate lines for ancillary services — radon, termite/WDO, sewer scope, mold, or pool. Include the property address and inspection date, and reference the client and their agent, since the transaction often involves both. A clear invoice supports fast payment at or before closing.
Getting paid at or before the inspection
Many inspectors collect payment before releasing the report, so invoice ahead of or at the inspection and make paying easy. Offering online payment matters: invoices with convenient online payment get paid up to twice as fast, per Xero (2024). Keep sequential invoice numbers and a copy of every invoice for your records.
How to make a home inspector invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for home inspector work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with home inspection (up to 2,000 sq ft).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do home inspectors price an invoice?
Most charge a base fee by square footage or a flat rate, plus add-ons. Enter the base inspection as one line and each ancillary service (radon, termite, sewer) on its own line. Totals calculate automatically. Preview free and download the PDF.
Do home inspectors charge sales tax?
It depends on your state — inspection services are taxable in some and not others. Check your state revenue department and, if taxable, add the rate in the editor so it applies correctly.