Free Esthetician Invoice Template & Generator
Invoice clients for facials, waxing, chemical peels, and other skincare services, plus any retail products. Itemize each service, add a line for products sold, and download a professional PDF or receipt.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Signature facial (60 min) | 1 | $110.00 | $110.00 |
| Brow wax | 1 | $25.00 | $25.00 |
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Invoicing services and retail as an esthetician
List each treatment on its own line at your price, then add any retail products (cleansers, SPF, serums) as separate taxable lines, since product sales are usually taxed even where services are not. Note the client and date, and if you sell packages or memberships, add the package as a line and track visits used. A clean invoice doubles as a professional receipt for the client.
Packages, deposits, and no-show fees
Many estheticians sell prepaid packages or require a deposit to hold appointments. Add the package or deposit as a line item, and if you charge a no-show or late-cancel fee, invoice it clearly with the date. Offering card or online payment helps you collect on the spot: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
How to make an esthetician invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for esthetician work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with signature facial (60 min).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
Do estheticians charge sales tax on services and products?
It varies by state. Retail products you sell are usually taxable, while services may or may not be. Put products on their own lines and apply your state tax rate in the editor so it is charged correctly.
How do I invoice a skincare package or membership?
Add one line for the package or membership price (e.g. "Facial package — 5 sessions") and note how many are included. Bill it up front, then track sessions as they are used. Preview free and download the PDF or receipt.