Free Wedding Planner Invoice Template & Generator
Invoice couples for full planning, partial planning, or day-of coordination. Bill a package with a deposit and installments, itemize add-ons and vendor coordination, and download an elegant, professional PDF.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full wedding planning package | 1 | $4,500.00 | $4,500.00 |
| Day-of coordination | 1 | $1,200.00 | $1,200.00 |
Packages, deposits, and payment schedules
Wedding planning is usually sold as a package with a non-refundable deposit and payments spread across the engagement — a deposit at booking, a payment mid-planning, and the balance before the event. List the package on one line, show the deposit and prior payments as credits, and reference the wedding date so the couple can track what is left to pay.
Billing add-ons and vendor coordination
Beyond the core package, itemize extras like rehearsal-dinner coordination, extra hours, or design services on their own lines. If you manage vendor payments, keep those separate from your fee. Send professional invoices on your agreed schedule and offer online payment: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
Frequently asked questions
How do I invoice a wedding planning deposit and installments?
Add one line for the package total, then bill each installment with the deposit and prior payments entered as credits so the remaining balance is clear. Reference the wedding date and payment number. Preview free and download the PDF.
Should a wedding planner list vendor costs on the invoice?
Keep your planning fee separate from third-party vendor costs. If you pass through vendor payments, list them on distinct lines (or a separate invoice) so the couple sees your fee versus what goes to vendors.