Free Security Services Invoice Template & Generator
Invoice for security guards, event security, and patrol services. Bill by the hour, per event, or on a monthly contract, itemize each post or shift, and download a professional PDF for the client or property manager.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Security guard (per hour) | 40 | $28.00 | $1,120.00 |
| Event security (per guard, per event) | 2 | $220.00 | $440.00 |
How to invoice security work
Bill by the hour for ongoing coverage, per event for one-off jobs, or a flat monthly rate for contracts. List each post, shift, or event with hours and rate, and note the site and dates covered. For contracts, reference the agreement and billing period. Separate any overtime, holiday, or armed-guard premiums onto their own lines so the client sees exactly what drives the total.
Billing contracts and getting paid on time
Commercial security is usually billed monthly against a contract, and property managers pay on set terms like Net 30. Invoice on a consistent schedule at the start of each period, keep sequential invoice numbers, and offer online payment — invoices with convenient online payment get paid up to twice as fast, per Xero (2024) — to keep cash flow steady.
Frequently asked questions
How do I invoice a monthly security contract?
Add a line for the monthly contract amount (e.g. "Security coverage — March, 160 hours") and note the post and hours included. Add separate lines for any extra shifts or overtime, then download the PDF. Repeat each month with a new invoice number.
How should security companies bill overtime or holiday rates?
Put premium hours on their own line at the higher rate (e.g. "Holiday coverage — per hour") so the standard and premium rates are clear. This keeps the invoice transparent and easy for the client to approve.