Free Security Services Quote Template & Generator
A guarding quote is priced in hours but sold in posts. This one lists each post by name and coverage window, the officer count standing it, the supervisor hours, the equipment issued, and the rate that applies when a shift crosses into a night or a holiday. It states the reporting the client receives at the end of every shift and the cancellation windows, so an extra officer requested on the floor already has a price attached.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Licensed security officer hours | 80 | $38.00 | $3,040.00 |
| Field supervisor visits | 8 | $55.00 | $440.00 |
| Radio and reporting package | 1 | $180.00 | $180.00 |
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Use-case checklist
What to include in a security services quote
Security work gets added verbally, at the venue, by whoever is standing closest to the problem. Someone from the client's team asks for one more officer at the dock at 9pm, the officer stays, and if the quote never set an additional-coverage rate with a minimum callout, that request gets settled on an invoice a week later against a client who does not remember agreeing to anything. The same thing happens when a shift slides past midnight into a night rate, or when teardown lands on a holiday. Standard, night, holiday and requested-extra rates belong on the quote as numbers, because the moment they are needed is exactly the moment nobody has time to negotiate them.
- site, dates, coverage hours, and post orders
- officer count, qualifications, and supervision
- patrol, equipment, and reporting
- standard, overtime, holiday, and emergency rates
- insurance, cancellation, and additional-coverage terms
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Licensed security officer hours | 80 | $38 |
| Field supervisor visits | 8 | $55 |
| Radio and reporting package | 1 | $180 |
Complete it cleanly
List each site or event, post, officer count, schedule, supervision, equipment, reporting, licensing assumptions, and rate modifiers. State cancellation windows and the process for requesting additional coverage.
How to make a security services quote in 6 steps
Open the quote generator
Start from this page so the quote opens with fields and sample lines already set up for guarding, patrol, and event-security providers. No account is needed to create or preview.
Enter both parties
Add your business name, address and contact details, then the customer name and address exactly as they should appear on the record.
Add the security services lines
Replace each sample line with the real work or goods. Make sure the document shows site, dates, coverage hours, and post orders, officer count, qualifications, and supervision, patrol, equipment, and reporting.
Check the figures
Totals calculate as you type. Confirm quantities, rates, any tax line and the final total against your own records before you send anything.
Set the reference and dates
Give the quote a unique number and the correct date so it can be traced later and matched to related documents.
Review and download the PDF
List each site or event, post, officer count, schedule, supervision, equipment, reporting, licensing assumptions, and rate modifiers. State cancellation windows and the process for requesting additional coverage. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Worked example
Three posts across a three-day trade show plus holiday teardown
Meridian Protective Group quotes Gulf Coast Expo Services on Apr 27, 2026 for unarmed coverage of a trade show running Friday May 22 through Sunday May 24, 2026, with teardown coverage on Memorial Day Monday, May 25.
- Post 1, main entrance screening: 2 unarmed officers, 12 hrs × 3 days, 72 hrs at $32.50
- $2,340.00
- Post 2, exhibit hall overnight: 1 officer, 12 hrs × 3 nights, 36 hrs at the $34.75 night rate
- $1,251.00
- Post 3, roving loading dock and parking deck patrol: 1 officer, 10 hrs × 3 days, 30 hrs at $32.50
- $975.00
- Site supervisor: post orders, shift briefings, client point of contact, 30 hrs at $41.00
- $1,230.00
- Equipment issued: 6 radios at $18.00 per day and 2 hand wands at $25.00 per day, 3 days
- $474.00
- Teardown coverage, Memorial Day Monday May 25: 1 officer, 8 hrs at the 1.5× holiday rate of $48.75
- $390.00
- Travel and parking: 3 vehicles × 4 days at the $22.00 venue deck rate
- $264.00
- Daily activity reports and incident reports delivered by end of shift, plus a post-event summary
- Included, $0.00
- Quote SEC-2026-0447 total for 176 scheduled officer hours
- $6,924.00
- Additional coverage requested on site bills at the same post rates with a 4-hour minimum per officer; cancellation inside 10 days bills 25% ($1,731.00), inside 48 hours 50% ($3,462.00)
- $6,924.00
Officers on this quote are unarmed and the scope is observe and report. Nothing here covers use of force, medical response or crowd control beyond the written post orders. State officer licensing and your insurance limits as assumptions and confirm what the state and the venue require before anyone signs.
When this document is the right choice
Use this quote to present a fixed proposed price before work begins. A quote is best when scope and price are defined. Use an estimate instead when hidden conditions or an unfinished scope can materially change the final cost.
Frequently asked questions
How should I price extra officers the client requests once the event is running?
Put the rate and the minimum on the quote before the event, because that request always arrives at 9pm. The example bills additional coverage at the same post rates with a four-hour minimum per officer, which reflects the reality that you cannot staff a 45-minute request. Also name who can authorize it. If any exhibitor can pull an officer off a post, you will have staffing you cannot bill and a post you cannot defend; restrict authorization to a named client contact.
What belongs in the post orders, and should they go out with the quote?
Post orders are what the officer actually does for twelve hours, and a quote that prices three posts without them is selling a body rather than a service. Write each post on its own: the screening procedure and what gets turned away at the main entrance, the patrol interval and route for the loading dock and parking deck, what the overnight officer checks on each pass through the exhibit hall and how that pass gets logged. Then write the escalation path, who the officer calls at 3am and at what threshold, and what the officer will not do, which on this quote means no use of force, no detaining and no medical response beyond calling it in. Send the post orders with the quote as a numbered attachment and version the two together, because a post order changed by email two days before load-in is the one nobody briefs.
How do I handle shifts that cross midnight or land on a holiday?
Define the boundary and the rate on the quote rather than deciding it on the timesheet. The example prices the overnight exhibit hall post at a $34.75 night rate against a $32.50 standard rate, and holiday teardown at 1.5× standard, which is $48.75 per hour. Say which hours count as night, and name the holidays you treat as premium, because "holiday" is not a shared definition and Memorial Day Monday is exactly the kind of day a client assumes is ordinary.
What reporting should a security quote actually promise?
Promise the specific documents and the timing. Here that is a daily activity report per post delivered by end of shift, an incident report filed the same shift for anything reportable, and a summary after the event. Do not promise footage review, lost property investigation or witness statements unless you are staffing for them, since those consume officer hours that were sold to a post. If the client wants a live escalation contact overnight, that is a supervisor hour and belongs on the quote as one.
Who covers meal breaks and reliefs on a post that has to stay manned?
Answer it on the quote, because the client is buying continuous coverage and one officer cannot stand a twelve hour post without leaving it. Either the site supervisor relieves each post in rotation, which is part of what the 30 supervisor hours buy, or you schedule a floating relief officer and price those hours as their own line. Say which of the two this quote assumes, and say it before someone notices the dock is empty. Name what happens on a no show as well: who the client calls, how long you have to fill the post, and whether an unfilled hour comes off the invoice, since a client who found a dark loading dock at 2am is going to ask. Meal and rest break rules for your own officers come from the wage and hour law where they work, so confirm those with your payroll adviser and build the schedule around them rather than the other way round.
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