Free Catering Quote Template & Generator
Price an event by guest count while keeping menu, staffing, rentals, delivery, and service charges visible. This free quote template opens with practical line items for caterers, food trucks, and private chefs, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Dinner package per guest | 60 | $48.00 | $2,880.00 |
| Service staff | 12 | $38.00 | $456.00 |
| Delivery and setup | 1 | $275.00 | $275.00 |
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Use-case checklist
What to include in a catering quote
Catering totals can change sharply with headcount and rentals. A quote that states the guaranteed guest count date and separates food, labor, equipment, and service charges gives both sides a usable budget.
- event date, venue, and service window
- menu and price per guest
- staffing and rental quantities
- headcount deadline
- service charge, tax, deposit, and cancellation terms
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Dinner package per guest | 60 | $48 |
| Service staff | 12 | $38 |
| Delivery and setup | 1 | $275 |
Complete it cleanly
Use quantities for guests, staff hours, and rental units. State the final headcount deadline, dietary assumptions, venue access, sales tax treatment, gratuity policy, and what happens if attendance changes.
When this document is the right choice
Use this quote to present a fixed proposed price before work begins. A quote is best when scope and price are defined. Use an estimate instead when hidden conditions or an unfinished scope can materially change the final cost.
Frequently asked questions
What should a catering quote include?
Include event date, venue, and service window, menu and price per guest, staffing and rental quantities, headcount deadline, and service charge, tax, deposit, and cancellation terms. The fields and example lines on this page give you a practical starting point.
How should I complete this quote before sending it?
Use quantities for guests, staff hours, and rental units. State the final headcount deadline, dietary assumptions, venue access, sales tax treatment, gratuity policy, and what happens if attendance changes.
Is this catering quote template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More quote templates
Start with the closest business workflow and adjust the details.