Free Landscaping Quote Template & Generator
A planting quote is a materials list with labor attached, and both halves have to be countable. This one names the work area in square feet, lists every plant by botanical name, container size, and quantity at its unit price, prices soil and mulch by the cubic yard against a stated depth, and puts demolition, hauling, and crew hours on their own lines. Substitution rules, watering responsibility, and the price expiry date sit underneath.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Site preparation and grading | 1 | $850.00 | $850.00 |
| Shrubs supplied and installed | 18 | $72.00 | $1,296.00 |
| Mulch installed (cubic yards) | 6 | $95.00 | $570.00 |
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Use-case checklist
What to include in a landscaping quote
Two things go wrong on installs, and both are written into the quote months before they happen. The first is substitution: quote "assorted shrubs" and the homeowner who pictured five-gallon hydrangeas gets one-gallon liners, or you eat the difference when the nursery is short and the only stock left is $30 a plant dearer. The second is water. A $1,054 plant order with a replacement warranty on it will produce a phone call next May about four dead Itea, and if the quote never said who waters and how often through the first season, that argument has no factual anchor and you replace them. Botanical names, container sizes, unit prices, and a written watering schedule make both conversations short.
- property and work area
- plant and material quantities
- labor, equipment, and hauling
- watering or maintenance responsibility
- substitution, warranty, and validity terms
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Site preparation and grading | 1 | $850 |
| Shrubs supplied and installed | 18 | $72 |
| Mulch installed (cubic yards) | 6 | $95 |
Complete it cleanly
List plants and materials by quantity, specify installation and cleanup, and state whether irrigation, permits, grading, or ongoing maintenance are included. Add an expiration date when nursery pricing is volatile.
How to make a landscaping quote in 6 steps
Open the quote generator
Start from this page so the quote opens with fields and sample lines already set up for landscapers and garden contractors. No account is needed to create or preview.
Enter both parties
Add your business name, address and contact details, then the customer name and address exactly as they should appear on the record.
Add the landscaping lines
Replace each sample line with the real work or goods. Make sure the document shows property and work area, plant and material quantities, labor, equipment, and hauling.
Check the figures
Totals calculate as you type. Confirm quantities, rates, any tax line and the final total against your own records before you send anything.
Set the reference and dates
Give the quote a unique number and the correct date so it can be traced later and matched to related documents.
Review and download the PDF
List plants and materials by quantity, specify installation and cleanup, and state whether irrigation, permits, grading, or ongoing maintenance are included. Add an expiration date when nursery pricing is volatile. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Worked example
A 640 sq ft foundation bed replanted, with hauling and mulch counted
Thistledown Landscape quotes Alan and Rosa Beckman on Sept 16, 2026 for 42 Wexler Drive: tear out a failed front foundation bed and side strip totaling roughly 640 sq ft, replant it, and mulch, with installation the week of Oct 5.
- Bed demolition: remove 11 overgrown yews, grind 3 stumps below grade, clear and rake 640 sq ft
- $1,380.00
- Haul-off and disposal of green waste and stump grindings, 4 cu yd at $65.00 per yard
- $260.00
- Soil prep: 6 cu yd compost and topsoil blend at $52.00 per yard, tilled into the bed
- $312.00
- Plants: 3 Hydrangea paniculata 'Limelight' #5 at $68.00; 5 Itea virginica 'Henry's Garnet' #3 at $38.00; 14 Carex pensylvanica #1 at $12.50; 1 Amelanchier x grandiflora 2 in. caliper B&B at $485.00
- $1,054.00
- Mulch: shredded hardwood at 3 in. depth over 640 sq ft, 6 cu yd at $48.00 per yard
- $288.00
- Installation labor: 2-person crew, 16 hours each (32 person-hours) at $58.00 per person-hour, including final cleanup
- $1,856.00
- Subtotal
- $5,150.00
- Sales tax, illustrative only: an example 6.5% applied here to the plant, soil, and mulch lines ($1,654.00 base); see the note
- $107.51
- Quoted total, valid 21 days through Oct 7, 2026, because nursery stock and pricing move
- $5,257.51
- Deposit of 30% to schedule the crew; balance of $3,680.26 at accepted final walkthrough
- $1,577.25
Irrigation, grading changes, permits, and ongoing maintenance are not in this price and are named as excluded. The tax line is illustrative in every part: the 6.5% rate, and whether a jurisdiction taxes materials, installation labor, or both, vary from place to place, so confirm the rate and the base with your accountant before using this on a real quote. Woody plants carry a one-season replacement only if the Beckmans follow the written watering schedule; the Carex and any perennials are not warranted at all.
When this document is the right choice
Use this quote to present a fixed proposed price before work begins. A quote is best when scope and price are defined. Use an estimate instead when hidden conditions or an unfinished scope can materially change the final cost.
Frequently asked questions
Should plant sizes and container numbers really go on a homeowner's quote?
Yes, even though most homeowners will not know what #5 means. The container size is what your price is built on, and it is the only thing that makes a competing bid comparable: three #5 'Limelight' at $68.00 is a different job from three #1 at $19.00, and the second bid will always look cheaper. Write the botanical name, the container size, the count, and the unit price on one line, then describe the plant in plain words next to it so the client can picture what is arriving.
What do I do if the nursery is out of a plant I quoted?
Put the rule on the quote before you need it. A workable version is that substitutions of equal size and comparable habit may be made with the homeowner's approval by text or email, and that a substitute costing more than the quoted unit price is billed at the difference or declined. Without that line, the choice on install morning is delaying a scheduled crew or picking for the client, and either one ends with somebody unhappy about a plant they did not choose.
Who waters after the install, and how does that affect the warranty?
The homeowner waters, almost always, and the quote should say what that means in practice: a written schedule by week, handed over at the final walkthrough. Tie any replacement offer to it explicitly. The example warrants woody plants for one season only if the schedule is followed, and warrants the Carex and perennials not at all, because they establish differently and are far more sensitive to a missed August. An unconditional guarantee on a bed you do not water is a bed you will replant.
Do I include irrigation, grading, and permits in a planting quote?
Not inside the price unless you have scoped them, and name them as excluded either way. Grading and drainage work can change the plant list entirely, irrigation is its own trade with its own material takeoff, and whether any permit or utility locate is needed for your specific work depends on local rules you should confirm with your municipality rather than assume. Listing all three as excluded protects the number and prompts the conversation before a crew is standing on the lawn.
How long should a landscaping quote stay valid, and what do I do when it lapses?
Short enough to cover nursery volatility, and written as a date rather than a duration so nobody has to count. Twenty-one days, as in the example, carries a homeowner through a normal decision cycle without holding October numbers into a spring install, when stock, available container sizes, and freight have all moved. When one does lapse, reprice instead of honoring the old sheet: call the grower before you reissue, confirm the Amelanchier is still there at 2 in. caliper and the 'Limelight' are still in #5, and put on the line what is actually on the truck. Then tell the homeowner which lines changed and why before they open the new total and find it themselves.
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