Free Caregiver Invoice Template & Generator
Invoice families and agencies for in-home care, companionship, and personal-care services. Bill by the hour, day, or shift, note the client and dates, and download a clear, professional PDF.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Home care (per hour) | 40 | $25.00 | $1,000.00 |
| Overnight companion (per night) | 2 | $180.00 | $360.00 |
How to invoice as an independent caregiver
List your hours or shifts with the rate, and note the care recipient and the dates or period covered. Separate day, overnight, and live-in rates onto their own lines, and add any mileage or errands you agreed to bill. A clear, professional invoice matters when a family member, power of attorney, or long-term-care insurer reviews and pays it.
Billing families, agencies, and insurers
Private-pay families usually settle weekly or monthly, while agencies and insurers may need a reference or authorization number. Add that in the notes, keep your hours accurate, and number invoices sequentially. Offering online payment helps: invoices with convenient online payment get paid up to twice as fast, per Xero (2024).
Frequently asked questions
How do I invoice for caregiving hours?
Enter your hours as the quantity and your hourly rate; the total calculates automatically. Add separate lines for overnight or live-in rates and any mileage, note the dates covered, then download the PDF. Number each invoice in sequence.
Do independent caregivers charge sales tax?
In most states personal-care and companion services are not subject to sales tax, but rules vary. Check your state revenue department, and add a tax rate in the editor only if your service is taxable.