Free Welder Invoice Template & Generator
Create a free welder invoice that separates labor hours from materials and consumables so customers see exactly what the job cost. Add a mobile or shop minimum and tax, then download a professional PDF — no signup to preview.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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Create & preview free. Watermark-free PDF: $4.99 USD. No subscription required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Welding labor (MIG, on-site) | 6 | $85.00 | $510.00 |
| Steel stock & consumables | 1 | $140.00 | $140.00 |
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Welder invoicing by the numbers
A welder running mobile rigs, shop fabrication, or pipe and structural work should invoice clearly and offer online payment, because slow-paying contractors and general construction cash flow can leave you waiting months on completed jobs. Payment timing in the trades is brutal: just 12% of construction businesses report always getting paid on time, and fewer than half are paid within 30 days on average, according to the Levelset 2022 Construction Cash Flow & Payment Report. Average Days Sales Outstanding for the industry sits around 90 days, among the worst of any sector (Levelset, 2022). Adding a convenient online payment option helps, since invoices that offer one get paid up to twice as fast, according to Xero (2024).
What every welding invoice should include
Itemize labor hours and your shop rate separately from materials like steel, gas, wire, and grinding discs, since customers expect to see consumables broken out. Note the process used — MIG, TIG, or stick — and describe the work performed for warranty clarity. For field jobs, add a mobile service fee or travel charge as its own line.
How welders price jobs and mobile calls
Welders typically bill an hourly shop rate plus a markup on materials and consumables, with mobile and fabrication work often carrying a minimum call-out fee to cover setup and travel. For repair jobs, note whether you offer a workmanship warranty on the welds. Spelling out payment terms — many shops use Net 15 or due-on-completion — keeps cash flowing on bigger fab jobs.
How to make a welder invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for welder work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with welding labor (mig, on-site).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do I make a welding invoice for free?
Pick the welder template above, add your shop name and the customer details, then enter labor hours at your shop rate plus separate lines for steel, gas, and consumables. Add a mobile fee for field work. Totals and tax calculate automatically. Preview free and download a professional PDF to hand the customer on completion.
Should a welder charge a separate fee for mobile work?
Yes. Mobile and on-site welding usually carries a call-out or minimum fee to cover travel, machine setup, and generator or gas costs that a shop job doesn't incur. List the mobile fee as its own line so the customer sees it's separate from labor. Many welders also set a minimum job charge for short field calls.
Do welders charge sales tax on labor and materials?
In most US states, the materials a welder supplies are taxable, while pure repair labor may or may not be taxable depending on state rules and whether it's fabrication versus repair. Fabricating a new item is often fully taxable. Confirm your state's treatment with its revenue department and apply the correct tax to your invoice.