Free Florist Invoice Template & Generator
Create a free florist invoice that itemizes each arrangement, delivery, and on-site setup so wedding and event clients know exactly what they ordered. Add tax and a retainer, then download a polished PDF — no signup to preview.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal bouquet (garden roses & eucalyptus) | 1 | $185.00 | $185.00 |
| Centerpiece arrangement | 12 | $65.00 | $780.00 |
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Florist invoicing, by the numbers
Florists run on cash flow, billing weddings, events, and recurring corporate or restaurant arrangements where perishable stock is bought upfront and paid for later. That timing gap is the squeeze. According to Intuit QuickBooks (2025), 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, and 47% report invoices overdue by more than 30 days. The U.S. Federal Reserve (2025) found 51% of small employer firms cited uneven cash flow as a financial challenge. Clear, prompt invoicing helps: QuickBooks (2025) reports businesses get paid up to 4x faster using online payments, keeping a florist's books fresh.
What every florist invoice should include
Describe each arrangement specifically — bouquet, boutonniere, centerpiece — with quantities, since clients often forget how many pieces they ordered. Add separate lines for delivery, on-site installation, and pickup of rented vessels or arches. For weddings and events, note the event date and venue so deliveries don't get crossed during your busy season.
How florists handle event retainers and pricing
Wedding and event florists typically take a non-refundable retainer of 25-50% at booking, with the balance due 2-4 weeks before the event. Show the retainer as a credit line on the final invoice. Because flower wholesale prices fluctuate, many florists quote a per-arrangement price rather than itemizing stems, which keeps the invoice clean and protects your margin.
How to make a florist invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for florist work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with bridal bouquet (garden roses & eucalyptus).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do I make a florist invoice for free?
Choose the florist template above, add your shop name and the event or delivery date, then enter a line for each arrangement plus delivery and setup. The generator totals everything and adds tax automatically. Preview your invoice free and download a professional PDF to email the client or attach to the order.
Should a florist invoice list every flower or just the arrangement?
Most florists price by the finished arrangement rather than per stem, because wholesale flower costs change weekly and clients care about the look, not the inventory. List each piece — bouquet, centerpiece, arch — as its own line with a flat price. This keeps your invoice clean and protects your margin from market swings.
Do florists charge sales tax on flowers?
In most US states, cut flowers and arrangements sold to the end customer are taxable retail goods, and delivery charges may be taxable too depending on the state. Wholesale purchases for resale are typically exempt with a resale certificate. Confirm your rate with your state revenue department and add it to your florist invoice.
More documents for florist work
Use the right document before and after the invoice.