Free Florist Invoice Template & Generator
Create a free florist invoice that itemizes each arrangement, delivery, and on-site setup so wedding and event clients know exactly what they ordered. Add tax and a retainer, then download a polished PDF — no signup to preview.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal bouquet (garden roses & eucalyptus) | 1 | $185.00 | $185.00 |
| Centerpiece arrangement | 12 | $65.00 | $780.00 |
Florist invoicing, by the numbers
Florists run on cash flow, billing weddings, events, and recurring corporate or restaurant arrangements where perishable stock is bought upfront and paid for later. That timing gap is the squeeze. According to Intuit QuickBooks (2025), 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, and 47% report invoices overdue by more than 30 days. The U.S. Federal Reserve (2025) found 51% of small employer firms cited uneven cash flow as a financial challenge. Clear, prompt invoicing helps: QuickBooks (2025) reports businesses get paid up to 4x faster using online payments, keeping a florist's books fresh.
What every florist invoice should include
Describe each arrangement specifically — bouquet, boutonniere, centerpiece — with quantities, since clients often forget how many pieces they ordered. Add separate lines for delivery, on-site installation, and pickup of rented vessels or arches. For weddings and events, note the event date and venue so deliveries don't get crossed during your busy season.
How florists handle event retainers and pricing
Wedding and event florists typically take a non-refundable retainer of 25-50% at booking, with the balance due 2-4 weeks before the event. Show the retainer as a credit line on the final invoice. Because flower wholesale prices fluctuate, many florists quote a per-arrangement price rather than itemizing stems, which keeps the invoice clean and protects your margin.
Frequently asked questions
How do I make a florist invoice for free?
Choose the florist template above, add your shop name and the event or delivery date, then enter a line for each arrangement plus delivery and setup. The generator totals everything and adds tax automatically. Preview your invoice free and download a professional PDF to email the client or attach to the order.
Should a florist invoice list every flower or just the arrangement?
Most florists price by the finished arrangement rather than per stem, because wholesale flower costs change weekly and clients care about the look, not the inventory. List each piece — bouquet, centerpiece, arch — as its own line with a flat price. This keeps your invoice clean and protects your margin from market swings.
Do florists charge sales tax on flowers?
In most US states, cut flowers and arrangements sold to the end customer are taxable retail goods, and delivery charges may be taxable too depending on the state. Wholesale purchases for resale are typically exempt with a resale certificate. Confirm your rate with your state revenue department and add it to your florist invoice.