Free Baker Invoice Template & Generator
Create a free baker invoice that spells out custom cake tiers, serving counts, and delivery so clients approve the order with no surprises. Add tax and a deposit, then download a professional PDF — no signup to preview.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Three-tier custom wedding cake (serves 100) | 1 | $525.00 | $525.00 |
| Buttercream cupcakes (dozen) | 4 | $38.00 | $152.00 |
Baker Invoicing by the Numbers
Bakers who deliver custom cakes, wholesale orders, and event desserts get paid faster when every invoice itemizes flavors, servings, and deposits clearly. Cash flow is the pressure point for small food businesses: 51% of small employer firms cited uneven cash flow as a financial challenge, second only to rising costs at 75%, according to the U.S. Federal Reserve (2025). Unpaid invoices make it worse. 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, according to the Intuit QuickBooks 2025 US Small Business Late Payments Report. Adding an online payment option helps: invoices with convenient online payment get paid up to twice as fast, according to Xero (2024).
What every baker invoice should include
Spell out the cake or order details — tiers, flavors, serving count, and design notes — so the client confirms exactly what you're making. Add separate lines for delivery, setup, and rental stands. List the deposit already paid and the pickup or event date prominently, since custom bakes are made to order and can't be resold if the client backs out.
How bakers handle deposits and custom orders
Custom and wedding bakers usually require a 50% non-refundable deposit at booking to cover ingredients and reserve the date, with the balance due at pickup or before delivery. Show the deposit as a credit on the final invoice. Because made-to-order cakes can't be returned, state your cancellation cutoff on the invoice to protect against last-minute changes.
Frequently asked questions
How do I make a baker invoice for free?
Select the baker template above, add your bakery name and the pickup or event date, then enter a line for each item with its flavor, size, and serving count. Totals and tax calculate automatically. Preview the invoice free and download a polished PDF to send the client for approval before you start baking.
How much deposit should a baker require for a custom cake?
Most custom and wedding bakers require a 50% non-refundable deposit at booking, since ingredients and labor are committed once the order is scheduled. The remaining balance is typically due at pickup or before delivery. List the deposit as a credit line on your invoice and note your cancellation cutoff so the made-to-order order is protected.
Do home bakers need to charge sales tax?
It depends on your state and whether the food is taxable. Many states exempt unprepared groceries but tax prepared items like decorated cakes, while cottage-food laws set limits on what home bakers can sell. Confirm taxability and any cottage-food rules with your state revenue and health departments, then add the correct tax to your invoice.