Free Real Estate Agent Invoice Template & Generator
Create a free real estate agent invoice for commissions, referral fees, transaction coordination, or broker splits. Enter your amounts, add the property and closing details, and download a polished PDF — no signup to preview.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Buyer-side commission — 123 Maple Ave (2.5% of $485,000) | 1 | $12,125.00 | $12,125.00 |
| Referral fee to receiving agent (25% of gross) | 1 | $3,031.25 | $3,031.25 |
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Real Estate Agent Invoicing by the Numbers
Real estate agents usually invoice for commissions, broker fees, transaction coordination, staging, and referral splits, so a clear invoice tied to each closing keeps your income organized at tax time. Agents are part of a large independent workforce: 72.7 million Americans worked independently in 2024, a record high, according to MBO Partners (2024). Cash flow is the catch. Half (50%) of all B2B invoices in the United States are currently overdue, per Atradius (2024), and 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, according to Intuit QuickBooks (2025). Invoices that offer convenient online payment options get paid up to twice as fast, per Xero (2024).
What every real estate agent invoice needs
Reference the property address, closing or transaction date, and the gross sale price the fee is based on so the title company and broker can reconcile it. Show how the commission was calculated — the percentage and the price — then list any referral fees or broker splits as separate lines. Include your license number, brokerage name, and remittance details, since most commissions are disbursed through the closing settlement.
Commissions, referral fees, and broker splits
Most agent income flows through the brokerage at closing, so invoices are often used to document referral fees between agents or to bill a referred brokerage. State the referral percentage and the gross commission it applies to, and confirm both parties are properly licensed before any fee changes hands — RESPA prohibits paying referral fees to unlicensed people. For coordination or consulting work, bill a flat fee rather than a commission percentage.
How to make a real estate agent invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for real estate agent work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe each item plainly enough that the client recognises it without calling you. The starting lines here open with buyer-side commission — 123 maple ave (2.5% of $485,000).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do I invoice a referral fee as a real estate agent?
List the property or client referred, the gross commission earned at closing, and the agreed referral percentage applied to it, then show the resulting fee. Include both agents' license numbers and brokerages. Referral fees must go between licensed real estate professionals, and a clear invoice helps the paying brokerage process the disbursement correctly through their accounting.
Do real estate agents charge sales tax on commissions?
Real estate commissions are generally not subject to sales tax in the U.S., since they're professional service income rather than a taxable good. Commissions are typically paid through the closing settlement and reported as 1099 income to the agent or brokerage. Confirm specifics with your state's department of revenue, and do not add a sales-tax line to commission invoices unless your state requires it.
Who actually pays a real estate agent's invoice?
Most commissions are disbursed by the title or escrow company at closing and split with your brokerage, so agents often invoice the brokerage or another agent rather than the buyer or seller directly. Referral fees are billed agent-to-brokerage. Coordination, consulting, or flat-fee services are billed directly to the client, usually on Net 15 or due-on-receipt terms.