Free Freight Shipment Proforma Invoice Template & Generator
Present expected pickup, linehaul, fuel, accessorials, customs handling, and destination charges before transport. This free proforma invoice template opens with practical line items for freight forwarders, carriers, exporters, and shippers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Freight linehaul estimate | 1 | $2,850.00 | $2,850.00 |
| Fuel surcharge estimate | 1 | $485.00 | $485.00 |
| Customs handling estimate | 1 | $220.00 | $220.00 |
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Use-case checklist
What to include in a freight shipment proforma invoice
Freight costs move with weight, dimensions, route, service, fuel, accessorials, and customs. A proforma should expose assumptions and exclusions so it is not mistaken for the final freight invoice after actual handling.
- provider, shipper, consignee, origin, and destination
- cargo, pieces, weight, dimensions, and service
- linehaul, fuel, accessorial, customs, and destination charges
- currency, route, pickup, and transit assumptions
- validity, exclusions, payment, and proforma status
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Freight linehaul estimate | 1 | $2,850 |
| Fuel surcharge estimate | 1 | $485 |
| Customs handling estimate | 1 | $220 |
Complete it cleanly
State shipper, consignee, origin, destination, cargo, weight, dimensions, service, Incoterm where relevant, pickup date, linehaul, fuel, accessorial assumptions, customs, currency, validity, and preliminary status.
When this document is the right choice
Use this proforma invoice to show an expected transaction before a final invoice exists. A proforma invoice is a preliminary commercial document, not a final tax invoice or proof that payment is due. Replace it with the final invoice when the transaction is confirmed.
Frequently asked questions
What should a freight shipment proforma invoice include?
Include provider, shipper, consignee, origin, and destination, cargo, pieces, weight, dimensions, and service, linehaul, fuel, accessorial, customs, and destination charges, currency, route, pickup, and transit assumptions, and validity, exclusions, payment, and proforma status. The fields and example lines on this page give you a practical starting point.
How should I complete this proforma invoice before sending it?
State shipper, consignee, origin, destination, cargo, weight, dimensions, service, Incoterm where relevant, pickup date, linehaul, fuel, accessorial assumptions, customs, currency, validity, and preliminary status.
Is this freight shipment proforma invoice template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More proforma invoice templates
Start with the closest business workflow and adjust the details.