Free Trucking Invoice Template & Generator
Create a free trucking invoice that bills brokers and shippers for completed loads. Enter your line haul rate, mileage, and fuel surcharge, then download a polished PDF that gets your settlement processed faster.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Line haul (Dallas to Phoenix, dry van) | 887 | $2.45 | $2,173.15 |
| Fuel surcharge | 887 | $0.38 | $337.06 |
Trucking Invoicing by the Numbers
Trucking runs on freight bills, and getting paid on those bills is where many carriers feel the squeeze. Cash flow is the recurring pain point for small operators: 51% of small employer firms cited uneven cash flow as a financial challenge, second only to rising costs, according to the U.S. Federal Reserve's 2025 Report on Employer Firms (2025). Late freight payments are common, too. 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, and 47% report some invoices already more than 30 days past due, according to the Intuit QuickBooks 2025 US Small Business Late Payments Report (2025). A clear invoice with online payment options helps you get paid sooner.
What every trucking invoice needs
A trucking invoice should reference the load or BOL number, pickup and delivery locations, the agreed rate per mile or flat line haul, and any fuel surcharge or accessorial fees like detention or lumper charges. Brokers often require a signed BOL and rate confirmation attached, so list each charge as a separate line item to avoid payment delays.
How owner-operators get paid faster
Most freight brokers pay on Net 30 terms, but many offer quick pay for a 1-3% fee that releases funds within 1-2 days. To avoid factoring fees, invoice the same day you deliver, attach the signed BOL, and clearly list your MC number and remit-to address. Accurate accessorial documentation prevents the disputes that stall settlements.
Frequently asked questions
How do I make a trucking invoice for free?
Pick the trucking template above, enter your load number, pickup and delivery cities, mileage, and rate per mile, then add your fuel surcharge and any accessorial fees. Totals calculate automatically. Download the finished invoice as a PDF for free and email it to the broker with your signed BOL attached.
What should a trucking invoice include for a broker?
Include the load or BOL number, rate confirmation reference, pickup and delivery locations, the agreed line haul rate, fuel surcharge, and any accessorial charges like detention or lumper fees. Add your company name, MC and DOT numbers, and remit-to address. Brokers typically need the signed BOL attached before they release payment.
Do truckers charge sales tax on freight invoices?
Freight transportation services are generally not subject to sales tax in most US states, so trucking invoices usually do not include it. Owner-operators instead handle federal heavy vehicle use tax and quarterly IFTA fuel reporting. Tax rules vary by state and load type, so confirm with a CPA familiar with trucking before charging or omitting tax.