Free Trucking Invoice Template & Generator
Create a free trucking invoice that bills brokers and shippers for completed loads. Enter your line haul rate, mileage, and fuel surcharge, then download a polished PDF that gets your settlement processed faster.
Preview free. PDF downloads cost $4.99, or choose Unlimited at $9/month.
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Create & preview free. Watermark-free PDF: $4.99 USD. No subscription required.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Line haul (Dallas to Phoenix, dry van) | 887 | $2.45 | $2,173.15 |
| Fuel surcharge | 887 | $0.38 | $337.06 |
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Trucking Invoicing by the Numbers
Trucking runs on freight bills, and getting paid on those bills is where many carriers feel the squeeze. Cash flow is the recurring pain point for small operators: 51% of small employer firms cited uneven cash flow as a financial challenge, second only to rising costs, according to the U.S. Federal Reserve's 2025 Report on Employer Firms (2025). Late freight payments are common, too. 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, and 47% report some invoices already more than 30 days past due, according to the Intuit QuickBooks 2025 US Small Business Late Payments Report (2025). A clear invoice with online payment options helps you get paid sooner.
What every trucking invoice needs
A trucking invoice should reference the load or BOL number, pickup and delivery locations, the agreed rate per mile or flat line haul, and any fuel surcharge or accessorial fees like detention or lumper charges. Brokers often require a signed BOL and rate confirmation attached, so list each charge as a separate line item to avoid payment delays.
How owner-operators get paid faster
Most freight brokers pay on Net 30 terms, but many offer quick pay for a 1-3% fee that releases funds within 1-2 days. To avoid factoring fees, invoice the same day you deliver, attach the signed BOL, and clearly list your MC number and remit-to address. Accurate accessorial documentation prevents the disputes that stall settlements.
How to make a trucking invoice in 7 steps
Open the invoice with the fields already set up
Start from this page so the invoice loads with line items and wording used for trucking work. Creating and previewing needs no account.
Add your details and the client
Enter your business name, address and contact details, then the client name and billing address exactly as they should appear on the record.
Give the invoice a number and dates
Use a unique invoice number in one unbroken run, then set the issue date and the due date so the payment term is unambiguous.
Replace the sample lines with the work you did
Swap the example lines for the real job. Describe the unit you are billing, whether that is hours, visits, or units, and put the rate on the same line. The starting lines here open with line haul (dallas to phoenix, dry van).
Check the totals and any tax
Totals calculate as you type. Confirm the quantities, rates and any tax line against your own records, since sales tax rules and what is taxable differ by jurisdiction.
State how and when to pay
Add the payment terms, the methods you accept and any late fee your agreement allows, so the client has no reason to wait for clarification.
Preview, then download the PDF
Read the finished invoice before you send it. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Frequently asked questions
How do I make a trucking invoice for free?
Pick the trucking template above, enter your load number, pickup and delivery cities, mileage, and rate per mile, then add your fuel surcharge and any accessorial fees. Totals calculate automatically. Creating and previewing are free. Download the finished PDF for $4.99 without a subscription, or with Unlimited, and email it to the broker with your signed BOL attached.
What should a trucking invoice include for a broker?
Include the load or BOL number, rate confirmation reference, pickup and delivery locations, the agreed line haul rate, fuel surcharge, and any accessorial charges like detention or lumper fees. Add your company name, MC and DOT numbers, and remit-to address. Brokers typically need the signed BOL attached before they release payment.
Do truckers charge sales tax on freight invoices?
Freight transportation services are generally not subject to sales tax in most US states, so trucking invoices usually do not include it. Owner-operators instead handle federal heavy vehicle use tax and quarterly IFTA fuel reporting. Tax rules vary by state and load type, so confirm with a CPA familiar with trucking before charging or omitting tax.
More documents for trucking work
Use the right document before and after the invoice.