Free Courier Invoice Template & Generator
Create a free courier invoice that bills clients for deliveries, mileage, and rush or waiting time. List each run with its pickup and drop-off, add any same-day premium, and download a polished PDF that gets your route paid on time.
Free PDFs include a small Invoity watermark; Pro is $9/month and removes it.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Same-day delivery (downtown route) | 8 | $14.50 | $116.00 |
| Rush / after-hours surcharge | 2 | $9.00 | $18.00 |
Courier invoicing by the numbers
Couriers and delivery drivers run on tight margins and fast turnarounds, so getting paid on time matters more than almost anything. Yet late payment is widespread: 56% of US small businesses are owed money from unpaid invoices, averaging about $17,500 each, and 47% report invoices already overdue by more than 30 days, according to the Intuit QuickBooks 2025 US Small Business Late Payments Report. Cash flow is the pressure point, too: 51% of small employer firms cited uneven cash flow as a financial challenge, according to the Federal Reserve Banks' 2025 Report on Employer Firms (2025). A clear, professional invoice with online payment options helps couriers get paid faster and keep routes running.
What every courier invoice needs
A courier invoice should list each delivery with its pickup and drop-off, the base rate or mileage charged, and any surcharges for rush, same-day, oversized, or after-hours runs. Note waiting time and tolls if you pass them through. For recurring B2B routes, group deliveries by date or run number so dispatchers can reconcile your invoice against their delivery logs quickly.
How couriers get paid faster
Independent couriers serving businesses like law firms, pharmacies, and print shops usually bill weekly or monthly on Net 15 to Net 30 terms, so send a clean itemized statement covering the full period. One-off consumer deliveries are typically paid on completion by card or app. Including run numbers and delivery confirmations helps clients approve your invoice without back-and-forth.
Frequently asked questions
How do I make a courier invoice for free?
Select the courier template above, enter your client's details, then add a line for each delivery with its pickup and drop-off, base rate or mileage, and any rush or after-hours surcharge. Group runs by date for recurring routes. Totals calculate automatically, and you can download the invoice as a free PDF to email your client or dispatcher.
What should a courier invoice include for a business client?
Include each delivery with pickup and drop-off addresses, the run or reference number, the base or mileage rate, and surcharges for rush, same-day, oversized, or after-hours service. Add waiting time and tolls if you pass them on. Listing run numbers lets dispatchers match your invoice to their delivery logs, which speeds approval on Net 15 or Net 30 accounts.
Do couriers charge sales tax on delivery fees?
Standalone courier and delivery services are generally not subject to sales tax in most states because they are a transportation service, not a sale of goods. However, delivery charges bundled into a taxable product sale can become taxable. Rules vary by state, so confirm with your state's department of revenue before deciding whether to add tax to your invoices.