Free International Trade Proforma Invoice Template & Generator
Give an overseas buyer a preliminary transaction record for internal approval, foreign exchange, or payment setup. This free proforma invoice template opens with practical line items for importers, exporters, and cross-border B2B sellers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wholesale goods | 250 | $22.00 | $5,500.00 |
| Export documentation | 1 | $180.00 | $180.00 |
| Freight allowance | 1 | $1,250.00 | $1,250.00 |
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Use-case checklist
What to include in a international trade proforma invoice
Cross-border transactions need unambiguous currency and delivery terms. A proforma can align the parties before the final shipment and commercial invoice exist.
- legal seller and buyer identities
- goods, quantities, and currency
- origin and destination
- Incoterm with named place
- payment, validity, shipping, and preliminary status
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Wholesale goods | 250 | $22 |
| Export documentation | 1 | $180 |
| Freight allowance | 1 | $1,250 |
Complete it cleanly
State legal seller and buyer names, currency, bank or payment terms, goods, origin, shipping responsibilities, Incoterm and named place, validity date, and that the document is preliminary.
When this document is the right choice
Use this proforma invoice to show an expected transaction before a final invoice exists. A proforma invoice is a preliminary commercial document, not a final tax invoice or proof that payment is due. Replace it with the final invoice when the transaction is confirmed.
Frequently asked questions
What should a international trade proforma invoice include?
Include legal seller and buyer identities, goods, quantities, and currency, origin and destination, Incoterm with named place, and payment, validity, shipping, and preliminary status. The fields and example lines on this page give you a practical starting point.
How should I complete this proforma invoice before sending it?
State legal seller and buyer names, currency, bank or payment terms, goods, origin, shipping responsibilities, Incoterm and named place, validity date, and that the document is preliminary.
Is this international trade proforma invoice template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More proforma invoice templates
Start with the closest business workflow and adjust the details.