Free Sample Order Proforma Invoice Template & Generator
Show the expected value, packing, freight, and payment for product samples before dispatch. This free proforma invoice template opens with practical line items for manufacturers, exporters, and product suppliers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Product sample units | 6 | $35.00 | $210.00 |
| Sample preparation and packing | 1 | $85.00 | $85.00 |
| Express freight estimate | 1 | $145.00 | $145.00 |
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Use-case checklist
What to include in a sample order proforma invoice
Sample shipments may be free, credited later, or sold at reduced value, but customs and buyer approval can still require a preliminary document. The proforma should state the commercial treatment clearly.
- seller, buyer, consignee, and proforma number
- sample item, quantity, unit value, and purpose
- origin, customs value, currency, and shipping
- future-order credit or no-charge terms
- validity, payment, and proforma statement
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Product sample units | 6 | $35 |
| Sample preparation and packing | 1 | $85 |
| Express freight estimate | 1 | $145 |
Complete it cleanly
List products, sample quantities, unit or customs value, currency, origin, purpose, freight, creditability against a future order, payment, validity, and that the document is preliminary.
When this document is the right choice
Use this proforma invoice to show an expected transaction before a final invoice exists. A proforma invoice is a preliminary commercial document, not a final tax invoice or proof that payment is due. Replace it with the final invoice when the transaction is confirmed.
Frequently asked questions
What should a sample order proforma invoice include?
Include seller, buyer, consignee, and proforma number, sample item, quantity, unit value, and purpose, origin, customs value, currency, and shipping, future-order credit or no-charge terms, and validity, payment, and proforma statement. The fields and example lines on this page give you a practical starting point.
How should I complete this proforma invoice before sending it?
List products, sample quantities, unit or customs value, currency, origin, purpose, freight, creditability against a future order, payment, validity, and that the document is preliminary.
Is this sample order proforma invoice template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More proforma invoice templates
Start with the closest business workflow and adjust the details.