Free Wholesale Deposit Proforma Invoice Template & Generator
Present the expected wholesale order and required deposit before production or allocation begins. This free proforma invoice template opens with practical line items for wholesalers, importers, and B2B product sellers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wholesale product cases | 40 | $125.00 | $5,000.00 |
| Production setup | 1 | $450.00 | $450.00 |
| Freight estimate | 1 | $380.00 | $380.00 |
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Use-case checklist
What to include in a wholesale deposit proforma invoice
Wholesale sellers may need a deposit to reserve stock or begin production. A proforma gives the buyer an approval document while making clear that the final invoice and shipment depend on confirmation and funds.
- seller, buyer, order reference, and proforma number
- SKU, case pack, quantity, and unit price
- discount, freight, currency, and expected total
- deposit, balance, availability, and ship window
- validity, payment conditions, and proforma status
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Wholesale product cases | 40 | $125 |
| Production setup | 1 | $450 |
| Freight estimate | 1 | $380 |
Complete it cleanly
List products, case packs, quantities, price, discount, freight, currency, production or allocation window, deposit percentage, balance timing, availability, validity, and preliminary status.
When this document is the right choice
Use this proforma invoice to show an expected transaction before a final invoice exists. A proforma invoice is a preliminary commercial document, not a final tax invoice or proof that payment is due. Replace it with the final invoice when the transaction is confirmed.
Frequently asked questions
What should a wholesale deposit proforma invoice include?
Include seller, buyer, order reference, and proforma number, SKU, case pack, quantity, and unit price, discount, freight, currency, and expected total, deposit, balance, availability, and ship window, and validity, payment conditions, and proforma status. The fields and example lines on this page give you a practical starting point.
How should I complete this proforma invoice before sending it?
List products, case packs, quantities, price, discount, freight, currency, production or allocation window, deposit percentage, balance timing, availability, validity, and preliminary status.
Is this wholesale deposit proforma invoice template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
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