Free Wholesale Order Proforma Invoice Template & Generator
Show a buyer the expected order value, case quantities, discount, freight, and payment terms before confirmation. This free proforma invoice template opens with practical line items for wholesalers and B2B product sellers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wholesale product cases | 32 | $138.00 | $4,416.00 |
| Volume discount | 1 | -$440.00 | -$440.00 |
| Freight estimate | 1 | $285.00 | $285.00 |
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Use-case checklist
What to include in a wholesale order proforma invoice
Wholesale buyers often need a preliminary invoice to approve spend or arrange payment. A proforma provides totals while clearly remaining subject to stock and final confirmation.
- seller, buyer, and order reference
- SKU, case pack, quantity, and unit price
- discount, tax basis, freight, and currency
- availability and ship window
- payment terms, validity, and proforma status
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Wholesale product cases | 32 | $138 |
| Volume discount | 1 | $-440 |
| Freight estimate | 1 | $285 |
Complete it cleanly
Use SKUs, case packs, quantities, unit prices, discount, currency, freight, ship window, availability, payment terms, validity, and the statement that a final invoice follows confirmation.
When this document is the right choice
Use this proforma invoice to show an expected transaction before a final invoice exists. A proforma invoice is a preliminary commercial document, not a final tax invoice or proof that payment is due. Replace it with the final invoice when the transaction is confirmed.
Frequently asked questions
What should a wholesale order proforma invoice include?
Include seller, buyer, and order reference, SKU, case pack, quantity, and unit price, discount, tax basis, freight, and currency, availability and ship window, and payment terms, validity, and proforma status. The fields and example lines on this page give you a practical starting point.
How should I complete this proforma invoice before sending it?
Use SKUs, case packs, quantities, unit prices, discount, currency, freight, ship window, availability, payment terms, validity, and the statement that a final invoice follows confirmation.
Is this wholesale order proforma invoice template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More proforma invoice templates
Start with the closest business workflow and adjust the details.