Free Export Shipment Proforma Invoice Template & Generator
Present expected goods, values, currency, shipping, and terms before a final commercial invoice is issued. This free proforma invoice template opens with practical line items for US exporters and international sellers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Export goods | 120 | $38.00 | $4,560.00 |
| Export packing | 1 | $420.00 | $420.00 |
| International freight estimate | 1 | $980.00 | $980.00 |
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Use-case checklist
What to include in a export shipment proforma invoice
An export proforma helps the buyer approve price and arrange payment or import steps, but it is not automatically the final customs or tax document.
- seller, buyer, and consignee
- goods, quantity, value, and currency
- country of origin and product codes when known
- shipping method, Incoterm, and destination
- validity, payment terms, and proforma disclaimer
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Export goods | 120 | $38 |
| Export packing | 1 | $420 |
| International freight estimate | 1 | $980 |
Complete it cleanly
Describe seller, buyer, consignee, goods, quantity, value, currency, country of origin, Incoterm, shipping method, validity, and payment terms. Confirm destination-specific customs requirements with the carrier or trade adviser.
When this document is the right choice
Use this proforma invoice to show an expected transaction before a final invoice exists. A proforma invoice is a preliminary commercial document, not a final tax invoice or proof that payment is due. Replace it with the final invoice when the transaction is confirmed.
Frequently asked questions
What should a export shipment proforma invoice include?
Include seller, buyer, and consignee, goods, quantity, value, and currency, country of origin and product codes when known, shipping method, Incoterm, and destination, and validity, payment terms, and proforma disclaimer. The fields and example lines on this page give you a practical starting point.
How should I complete this proforma invoice before sending it?
Describe seller, buyer, consignee, goods, quantity, value, currency, country of origin, Incoterm, shipping method, validity, and payment terms. Confirm destination-specific customs requirements with the carrier or trade adviser.
Is this export shipment proforma invoice template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More proforma invoice templates
Start with the closest business workflow and adjust the details.