Free Farm Supplies Delivery Note Template & Generator
Half a farm order is weighed rather than counted. A bulk ration augers into a bin and leaves nothing to recount, so this delivery note keeps the scale ticket number with the gross, tare, and net weight beside the tons ordered, then lists bagged and packaged goods by product, variety or analysis, lot number, and unit. It records the compartment seal, the delivery location on the place, the backordered balance, and the driver and receiver who signed.
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| Description | Qty |
|---|---|
| Seed bags, Lot S248 | 40 |
| Feed pallets | 6 |
| Fence-post bundles | 8 |
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Use-case checklist
What to include in a farm supplies delivery note
A bulk load is invisible the moment it is in the bin. If your note says eight tons because that is what the order said, and the scale says 7.96, you have billed for weight you did not deliver and created a discrepancy nobody can resolve without going back to the truck's tickets. The lot numbers matter for a different reason. If calves go off feed two weeks later, or a field comes up thin the following spring, the first question is which lot went where, and a delivery note that recorded the ration lot and the tag numbers on the seed bags answers it in a minute instead of a week. Most farm drops also happen with no one at the yard, which makes the written location, the seal number, and the time the only record of what arrived.
- supplier, farm, PO, order, and delivery location
- product, variety, grade, lot, and unit
- weight, delivered, accepted, and backordered quantity
- bulk ticket, seal, damage, and condition notes
- driver, vehicle, date, receiver, and signature
Example starting lines
| Description | Qty |
|---|---|
| Seed bags, Lot S248 | 40 |
| Feed pallets | 6 |
| Fence-post bundles | 8 |
Complete it cleanly
Reference customer order and PO, list product, variety or grade, lot, unit, gross or net weight, delivered quantity, bulk ticket, seals, damage, backorders, driver, location, and receiver.
How to make a farm supplies delivery note in 6 steps
Open the delivery note generator
Start from this page so the delivery note opens with fields and sample lines already set up for agricultural suppliers, farms, and ranch receiving teams. No account is needed to create or preview.
Enter both parties
Add your business name, address and contact details, then the customer name and address exactly as they should appear on the record.
Add the farm supplies lines
Replace each sample line with the real work or goods. Make sure the document shows supplier, farm, PO, order, and delivery location, product, variety, grade, lot, and unit, weight, delivered, accepted, and backordered quantity.
Check the figures
Totals calculate as you type. Confirm quantities, rates, any tax line and the final total against your own records before you send anything.
Set the reference and dates
Give the delivery note a unique number and the correct date so it can be traced later and matched to related documents.
Review and download the PDF
Reference customer order and PO, list product, variety or grade, lot, unit, gross or net weight, delivered quantity, bulk ticket, seals, damage, backorders, driver, location, and receiver. Preview is free; a PDF download costs $4.99, or is included with Unlimited.
Worked example
Bulk feed weighed at 7.96 tons against an 8.00 ton order
Cutler Valley Ag Supply delivers to Tallgrass Cattle Co. on Monday, September 14, 2026. The bulk truck weighs out at the co-op scale, augers a grower ration into the north lot bin at 7:35 a.m., and drops bagged seed, fertilizer, and part of a fence order at the shop.
- PO 3390, delivery ticket DT-11542, bulk drop at the north lot bin 7:35 a.m., bagged goods to the shop 8:10 a.m., driver R. Alcott, truck 214
- Sep 14, 2026
- 14% grower ration, bulk, lot BR-0914-2, scale ticket 88214: gross 42,860 lb less tare 26,940 lb
- net 15,920 lb, 7.96 tons
- Grower ration billed on net scale weight at $312.00 per ton, against 8.00 tons ordered, a 0.04 ton variance
- $2,483.52
- Compartment 2 sealed at the mill, seal 44197 intact on arrival and broken in the receiver's presence before augering
- seal 44197
- Orchardgrass seed, lot OG-2471, bag tag stapled to the ticket, 12 bags at 50 lb, $118.00 per bag
- $1,416.00
- Urea 46-0-0, 1.5 tons at $540.00 per ton, delivered in totes to the shop pad
- $810.00
- 12.5 ga barbed wire, 28 rolls ordered at $92.00, 20 delivered, 8 backordered to Sep 21
- $1,840.00 delivered
- Farm exemption certificate AG-22-7741 recorded against the order, and this illustrative example shows no sales tax on these lines; which inputs qualify for an exemption, and what paperwork has to support it, differ by jurisdiction, so confirm yours with your own tax adviser
- $0.00 in this example
- Delivered value signed for by the herd manager at the shop
- $6,549.52
- Still open on PO 3390: 8 rolls of barbed wire at $92.00, scheduled Sep 21; the 0.04 ton feed shortfall is not billed, because the load was billed on the scale
- $736.00 open
Bill the net weight, not the tonnage on the order. The 0.04 ton gap between 8.00 ordered and 7.96 delivered is small money, but a note written to the order instead of the scale ticket teaches the farm's bookkeeper that your weights cannot be trusted.
When this document is the right choice
Use this delivery note to record which goods were delivered and accepted. A delivery note tracks items and quantities, normally without prices. The invoice handles payment; the signed delivery note supports quantity and condition checks.
Frequently asked questions
The order was for 8 tons and the scale ticket says 7.96. Which number goes on the delivery note?
Both, in separate fields. Print ordered tons, then gross, tare, and net weight with the scale ticket number, and bill off the net. In the example that is 42,860 lb gross less 26,940 lb tare, 15,920 lb net, 7.96 tons at $312.00, or $2,483.52. Showing the ordered figure alongside it is what lets the farm see the 0.04 ton variance rather than discovering it in a year-end reconciliation.
We augered the grower ration into a bin that still had a week of the old lot in it. What should the note say?
Name the bin, say roughly how much of the previous lot was still in it, and record that lot BR-0914-2 went in on top. Feed in a bin does not queue up neatly, so if calves go off feed nine days later the farm needs to know two lots are in play and roughly when the changeover happened. If the bin was run empty or cleaned out first, that is worth a word too, because it is the difference between one suspect lot and two.
The account is in the LLC's name but the feed goes to three different places. How should the note say where it actually went?
Carry the billing entity and the delivery place as separate fields and fill both every time, using the names the farm uses on the radio rather than a mailing address: north lot bin, home place shop pad, the river quarter. A driver who writes the office address on a ticket for a bin two miles away leaves the bookkeeper nothing to check the load against, and a farm running several entities will eventually ask you which place a ton of ration went to in July.
What is the compartment seal number for on a bulk delivery?
It records that the load was closed at the mill and opened at the farm, which is how you separate a loading error from something that happened in transit. Write the seal number, note whether it was intact when the truck arrived, and note that it was broken in front of the receiver. If the seal is missing or does not match, that is written on the note before anything is augered, not afterwards.
The farm pays off a monthly statement. What has to be on the ticket for their bookkeeper to reconcile it without calling us?
The ticket number, the PO, the date, and for every weighed line the scale ticket number and the basis you billed on. In the example that is DT-11542 against PO 3390, with scale ticket 88214 sitting behind the 7.96 tons. A bookkeeper reconciles a statement by finding the ticket that matches the amount, and a weighed line with no ticket number behind it is the one that gets held back from payment while somebody goes looking for the driver.
More delivery note templates
Start with the closest business workflow and adjust the details.