Free Office Supplies Purchase Order Template & Generator
Approve a routine office order with departments, quantities, delivery location, and a not-to-exceed total. This free purchase order template opens with practical line items for small businesses and office managers, calculates totals when the document uses prices, and exports as a polished PDF.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Copy paper cases | 8 | $42.00 | $336.00 |
| Toner cartridges | 6 | $118.00 | $708.00 |
| Desk supply assortment | 1 | $285.00 | $285.00 |
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Use-case checklist
What to include in a office supplies purchase order
A simple PO creates purchasing control even for a small office: the requester, approver, supplier, items, and authorized total stay in one record.
- buyer, supplier, requester, and PO number
- department or cost center
- item numbers, quantities, and unit prices
- ship-to contact and delivery date
- approval limit and substitution rules
Example starting lines
| Description | Qty | Rate |
|---|---|---|
| Copy paper cases | 8 | $42 |
| Toner cartridges | 6 | $118 |
| Desk supply assortment | 1 | $285 |
Complete it cleanly
Include department or cost center, requester, approver, supplier item numbers, quantities, unit prices, ship-to contact, delivery date, and instructions for unavailable items.
When this document is the right choice
Use this purchase order to authorize a purchase before a supplier fulfills it. A purchase order comes from the buyer and authorizes an order. The supplier later sends an invoice that references the PO number for matching and payment.
Frequently asked questions
What should a office supplies purchase order include?
Include buyer, supplier, requester, and PO number, department or cost center, item numbers, quantities, and unit prices, ship-to contact and delivery date, and approval limit and substitution rules. The fields and example lines on this page give you a practical starting point.
How should I complete this purchase order before sending it?
Include department or cost center, requester, approver, supplier item numbers, quantities, unit prices, ship-to contact, delivery date, and instructions for unavailable items.
Is this office supplies purchase order template free?
Yes. You can create, edit, and preview the document without an account. Creating and previewing is free. PDF downloads cost $2.29 per document, or are included with Unlimited.
More purchase order templates
Start with the closest business workflow and adjust the details.